organization
In order to make sure that Google Drive is as organized as possible. For the three years that I have been on staff, we have used Google drive as a way to organize our files. The folders that we usually have are...
-business (all things about sales and baby ads, etc.)
-clubs (contact for all clubs, list of clubs, club pictures, where and when clubs meet, etc.)
-copy (in the past we have had a copy editor and everyone puts a draft of copy here before it goes on the spread, but I think it's best just to have traditional or dom copy go in this folder to be read over and everything else directly on the spreads)
-cover (potential images or designs for the cover)
-coverage (I think it works best if the coverage editor puts a list up every weekend of events for the following week and by the first class of the week, Monday or Tuesday, people need to sign up for events. This works really well for chron books.
-deadline submits for Mr. Fulton (pdfs of spreads for Fulton with other folders for each deadline)
-index (lists of coverage from previous years, dead lists, etc.)
-photos (contains folders for each month and then folders for each events, but make sure everyone puts their pictures in folders titled their name)
-sports (coverage sheets for sports, sport team pictures, folder for sports coverage on sports pages, list of scores for every team, etc.)
-staff folders (everyone has one to put whatever in)
-teams (folders for teams, new colors or animals or whatever and teams every deadline)
Make sure that the style sheet and the ladder are NOT in a folder! This makes them easier to access for designers and staff members.
-business (all things about sales and baby ads, etc.)
-clubs (contact for all clubs, list of clubs, club pictures, where and when clubs meet, etc.)
-copy (in the past we have had a copy editor and everyone puts a draft of copy here before it goes on the spread, but I think it's best just to have traditional or dom copy go in this folder to be read over and everything else directly on the spreads)
-cover (potential images or designs for the cover)
-coverage (I think it works best if the coverage editor puts a list up every weekend of events for the following week and by the first class of the week, Monday or Tuesday, people need to sign up for events. This works really well for chron books.
-deadline submits for Mr. Fulton (pdfs of spreads for Fulton with other folders for each deadline)
-index (lists of coverage from previous years, dead lists, etc.)
-photos (contains folders for each month and then folders for each events, but make sure everyone puts their pictures in folders titled their name)
-sports (coverage sheets for sports, sport team pictures, folder for sports coverage on sports pages, list of scores for every team, etc.)
-staff folders (everyone has one to put whatever in)
-teams (folders for teams, new colors or animals or whatever and teams every deadline)
Make sure that the style sheet and the ladder are NOT in a folder! This makes them easier to access for designers and staff members.